01.
1. Custom Web Application
Customized web application is developed on the basis of operational needs, branding and work process of each consultancy.
Design to assist educational consultancies to manage their students, applications, counselors, finance, communication, appointments, tests, classrooms, and overall operations using one central system. Unlike other traditional systems that offer a common management platform to be used by all consultancy firms, ConsultLoop provides each consultancy firm with a unique digital ecosystem, which includes a unique web application for each consultancy, student portal, student mobile application, unique sub-domain, unique database, and unique hosting environment. ConsultLoop helps consultancies to manage the entire process of dealing with students from the very beginning of their inquiries until counseling, application handling, document handling, test booking, finance management, communication, and finally the completion of the application process.
The Challenge
The problem we're solving.
The work itself is rarely the hard part. What slows a team down is the process around it.
Industry Observation
"Most of the delay in a workflow is not visible in any single tool. It sits in the gaps between them."
01
Problem 1
Many consultancy management systems restrict the number of staff, counselors, or students that can use the platform. As the consultancy grows, adding users may require upgrading plans or paying additional costs.
02
Problem 2
Many SaaS consultancy systems provide the same interface and environment to every customer. Consultancies have limited control over their branding and digital experience.
03
Problem 3
In many consultancy workflows, students still depend heavily on staff for updates, communication, appointments, and application information. Some systems primarily focus on internal staff management rather than the student experience.
04
Problem 4
Standard SaaS platforms commonly operate in shared environments, giving businesses less control over their hosting and database infrastructure.
05
Problem 5
Students applying to different countries may have different application processes, requirements, deadlines, and stages. Managing everything through one generic workflow can make tracking difficult.
The Solution
Turning challenges into
solutions.
The work moves into one system: state stays visible, handoffs are explicit, and the fragile parts are removed.
Architectural Principle
"When the state of the work is visible, handoffs stop depending on what someone remembers."
01
Solution 1
ConsultLoop provides unlimited staff and student users, allowing consultancies to grow their teams and student base without being restricted by artificial user limits.
02
Solution 2
ConsultLoop provides a custom web application and dedicated subdomain, allowing each consultancy to establish a more personalized and branded digital environment.
03
Solution 3
ConsultLoop provides a dedicated student portal and student mobile app, giving students a direct digital channel to interact with their consultancy and access relevant services and updates.
04
Solution 4
ConsultLoop offers dedicated VPS hosting and isolated database hosting under the consultancy's own account, providing greater infrastructure separation, control, and ownership.
05
Solution 5
ConsultLoop provides country-specific application tracking, helping consultancies organize and monitor applications according to their destination country and workflow.
Key Features
Built with purpose.
Explore the core capabilities designed to simplify complex workflows.
02.
2. Custom Student Portal
Provide students with a separate portal where they will be able to monitor their applications, communicate with the consultants, manage appointments, information and everything else on their way.
03.
3. Dedicated Student Mobile Application
Students need to have a mobile application to use the services of the consultancy, to be informed about updates and communicate with staff members and manage appointments.
04.
4. Dedicated VPS Hosting
Each consultancy can have its own dedicated virtual private server (VPS), which provides better control, scalability and isolation from other businesses.
05.
5. Isolated Database Hosting
Data of each consultancy can be kept in its own isolated database environment under the consultancy account.
06.
6. Dedicated Subdomain
Each consultancy can have a dedicated subdomain, which creates a separate online space for both consultancy's staff and students.
07.
7. Unlimited Number of Staff and Student Users
Have as many staff and student users as you want to add to the system, without limitations and restrictions.
08.
8. Complete Financial Management
Finance management of your consultancy is available in one place including such operations as accounting of financial records, transactions, payments and others.
09.
9. Complete Tracking of Contacts' Life Cycle
Track contacts through the whole life cycle of contact – from the moment of inquiry up to counseling, application, enrollment and after.
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10. Internal Messaging
Communicate between staff members using internal messaging functionality.
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11. Unlimited Classrooms Management
Manage classrooms, students and all related processes without limitations and classroom quotas.
12.
12. Events & Calendar Management
Manage consultancy's events, classes, appointments, deadlines, meetings and other activity within centralized calendar management.
13.
13. Insights for Counselors and Company Management
Provide your counselors and management with necessary insights into activities, students' application, performance and other consultancy's operations.
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14. Bulk E-mailing
Send bulk e-mails to many students and contacts at once using announcements, campaigns, updates and notifications.
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15. 24/7 Customer Support
Get round-the-clock technical and product support to help your consultancy to operate properly and receive assistance.
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16. Student Test Booking Management
Manage test bookings of your students and monitor test-related schedules, appointments and requirements from one place.
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17. Country-specific Application Tracking
Manage applications according to destination countries and specific application processes, requirements and progress.
18.
18. Appointment Scheduling & Management
Allow both staff and students to schedule, manage and monitor appointments, consultations
More From Products
Explore more
products.
Curious how it works?
See it for yourself.
Discover how our Consultancy Management System can simplify your daily operations. Book a personalized demo and explore the features firsthand.
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